Running a SunSmart event

If you're running an outdoor event from September to April it's important to incorporate SunSmart steps.

When running an outdoor event, sun protection should be an important part of your health and safety policy planning. This way, you can help protect your event attendees, workers and volunteers. This is particularly important if your event is during the months of September through April, between 10 am and 4 pm.

When planning your event:

  • Consider scheduling your event in the early morning or late afternoon/evening to avoid peak UV times.
  • Choose a location that provides natural shade like trees or existing buildings or quality shade structures. If the site you choose does not offer natural shade make portable shade structures a must have that can accommodate staff, volunteers, and participants.
  • Train staff and volunteers around sun safety using the SunSmart steps  - Slip, Slop, Slap and Wrap.


Make your event SunSmart

On the day 

Check the UV level on the day, if UV levels over 3 everyone needs to be SunSmart. Check the levels for your location by downloading the UVNZ app or check out the times you need protection on the Sun Protection Alert.

Create shade

Provide sunscreen

  • Supply broad-spectrum, water-resistant sunscreen that is at least SPF30 for visitors and workers to use.
  • Apply 20 minutes before going outside and reapply every 2 hours.
  • Keep the sunscreen in a shady spot (so it doesn’t overheat).

Remind people to be SunSmart

Encourage people coming to your event to:

  • bring their own shade, such as umbrellas or pop-up tents
  • protect their skin and eyes from the sun – remind them to Slip, Slop, Slap and Wrap.

Protect your workers

Make sure your workers, including volunteers, are SunSmart by:

  • wearing long-sleeved collared shirts, wide-brimmed hats, and wrap around close-fitting sunglasses
  • using, and regularly reapplying, sunscreen.

Rotate the duties of your workers between shaded and non-shaded areas. If possible, ensure they have breaks indoors (this could include a building, shipping container, caravan, or a tent with sides).

Use your MC

  • Use MC announcements to remind people to be SunSmart.

Sell SunSmart gear

If you have products for sale, include SunSmart items such as:

  • wide-brimmed hats
  • sunglasses
  • broad-spectrum, water resistant sunscreen with a SPF of at least 30
  • portable shade, such as tents, awnings or gazebos.